Under general supervision of the Program Manager, Member Services, plans, organizes, and provides advanced-level member support for CSBA technology programs; utilizes specialized program knowledge to perform a variety of administrative and program-specific support duties requiring thorough knowledge of the department, its procedures, and operational details; provides administrative and analytical support to management and departmental staff; provides direct customer service to CSBA members; participates in customizing program-specific deliverables; and performs related work as required.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Performs a variety of administrative, analytical, and customer support activities for CSBA programs, services and technologies.
- Delivers customized training for specific technology programs/services for organizational members, and association staff through various means, including in person, by telephone and email, and through webcasts.
- Provides CSBA members, and association staff with technical and non-technical support and provides a positive experience and critical thinking based solutions.
- Addresses concerns, inquiries, or complaints from member agencies or the general public in a professional manner; researches information; identifies and reports findings and takes appropriate action to ensure an expedient and satisfactory resolution.
- Maintains and cultivates positive relationships with Association members
- Creates content, develops and conducts presentations to boards and groups promoting CSBA technology, programs and services and prepares written materials to explain Association programs and procedures.
- Represents CSBA at annual conference and other events manning CSBA program and products booths.
- Promotes and markets CSBA products, programs, and services.
- Assists with researching, formatting, and customizing content for program-specific correspondence, forms, reports, presentations, marketing collateral, and manuals.
- Performs administrative assignments and works on special projects related to assigned area of responsibility; maintains accurate and detailed department-specific records, schedules, reports, files, plans, databases, and other operation and/or confidential information.
- Researches, compiles, organizes, and analyzes information and data for special projects and various reports, publications, and newsletters.
- Prepares, reviews, and processes analytical and technical reports, contracts, policies, and procedures relating to departmental operations and designs and implements forms as necessary
- Extensive travel throughout California, as needed.
- Develops, verifies, and reviews forms, contracts, and reports for completeness and conformance with established regulations and procedures.
- Organizes and maintains various administrative, confidential, reference, and program files.
- Interprets, explains, and applies departmental and program policies and procedures in determining completeness of applications, records, and files.
- Assists with coordinating logistics and implementation of governance technology programs.
- Operates standard office equipment, including job-related computer hardware and software, applications, facsimile equipment, photocopiers, and multi-line telephones.
- Seeks continual education opportunities for technical services, processes and procedures.
- Reads and demonstrates an understanding and adherence to CSBA values, policies, and practices.
- Demonstrates respect, honesty and professionalism at all times.
- Adheres to an established work schedule and the organization’s timekeeping practices.
- Performs other duties as assigned.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Association staff.
- Marketing and promotional practices to grow and retain client base
- Organization and function of non-profit organizations, boards, and commissions.
- Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
- Principles and practices of data collection, information management, and report preparation.
- Computer applications related to the work, including word processing, web design, database, and spreadsheet applications.
- Record keeping principles and procedures.
- English usage, grammar, spelling, vocabulary, and punctuation.
- Provide customer service for program-related inquiries and related requests.
- Understand the organization and operation of the Association and of outside agencies as necessary to assume assigned responsibilities.
- Learn new software applications and train others to use those applications
- Apply specialized program-related knowledge to support organizational unit with accuracy, speed, and general supervision; interpret, apply, and explain administrative and departmental policies and procedures; provide customer service for program-related inquiries and related requests.
- Travel extensively throughout California, as needed.
- Conduct professional presentations in group settings,
- Promote Association products and services to existing clients
- Interpret, apply, and explain administrative and departmental policies and procedures.
- Use English language to effectively communicate in person, over the telephone, and in writing.
- Compose correspondence and reports independently or from brief instructions
- Research, analyze, and summarize data.
- Enter and retrieve information from a computer with speed and accuracy.
- Apply knowledge and demonstrate critical thinking skills, lead and coordinate various projects involving participation of other departments
- Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner
- Organize own work, set priorities, and meet critical time deadlines.
- Operate modern office equipment including computer equipment, specialized software applications programs, internet, web-based training applications.
- Use tact, initiative and sound judgment within general policy, procedural and legal guidelines
- Establish, maintain, and foster positive and effective working relationships with others.
- This position has no supervision responsibilities.
EDUCATION & EXPERIENCE
- Equivalent to the completion of an associate degree and three (3) years of experience performing complex administrative tasks and supporting management.
ENVIRONMENTAL ELEMENTS & PHYSICAL DEMANDS
- Employee works in a primarily sedentary office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
- Employee is personally responsible for following health and safety guidelines, instructions, and policies.
- Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and computer screen, and hearing and speech to communicate in person, and over the telephone; must be able to bend, stoop, kneel, reach, push and pull drawers open and closed in the execution of duties.
- Must be able to sit at computer for long periods of time and have the dexterity to access, enter, and retrieve data using a computer keyboard or calculator, and operate standard office equipment.
- Employee must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds, hand truck available to assist.
- Must be able to travel frequently on both day and overnight trips throughout the state of California.
- Must have the dexterity and mobility to facilitate or present information to a group, access, enter, and retrieve data using a computer keyboard or calculator, and operate standard facilitation equipment.
- Proof of insuranceand a clean DMV record may be required.
LICENSES & CERTIFICATIONS
- Possession of, or ability to, obtain a valid California Driver’s license by time of appointment.