Admin/Management

Administrative Specialist, Communications

Full-time
California School Boards Association
Until Filled
jobs@csba.org

 

Brief Description

Under general supervision from assigned supervisory and managerial staff, performs a variety of administrative and office support duties of considerable complexity requiring thorough knowledge of the department, its procedures and operational details; assists communications department staff with proofreading and editing of communications and publications; provides administrative support to management and departmental staff; composes and prepares correspondence using considerable judgment in content and style; performs skilled word processing, data entry, and typing; provides information to the public and staff; provides assistance for a wide variety of assignments related to administration of budgets, contracts, research projects, and department programs; and performs related work as required. 

 

Requirements

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Performs a variety of administrative, analytical, and customer support activities for a specific program or service administered by the Association to member agencies or the public.
  • Proofreads and edits Association’s communications as requested.
  • Organizes and implements administrative assignments and special projects related to assigned area of responsibility; maintains accurate and detailed department-specific records, schedules, reports, files, plans, databases, and other operational and/or confidential information; verifies accuracy of information; researched discrepancies and records information.
  • Researches, compiles, organizes, and analyzes information and data for special projects and various reports, publications, and newsletters; prepares, reviews, and processes specialized analytical and technical reports, contracts, policies, and procedures relating to a core function of departmental operations; designs and implements forms; prepares written materials to explain Association programs and procedures.
  • Addresses concerns, inquiries, or complaints from member agencies or the general public in a professional manner; researches information; identifies and reports findings and takes appropriate action to ensure an expedient and satisfactory resolution.
  • Provides administrative support to department activities; composes, types, edits, and proofreads a variety of documents; assists in developing agendas; attends meetings; takes, transcribes, and distributes meeting minutes; follows-up with members on after-action items; prepares programs and brochures; formats PowerPoint presentations, etc.
  • Receives, investigates, and responds to difficult and sensitive problems and inquiries.
  • Develops, verifies and reviews forms, contracts, and reports for completeness and conformance with established regulations and procedures; interprets, explains, and applies departmental and program policies and procedures in determining completeness of applications, records, and files.
  • Assists with researching, formatting, and customizing content for program-specific correspondence, forms, reports, presentations, marketing collateral, and manuals.
  • Based on assignment, may assist with logistical coordination and implementation of program(s), including delivery of customized training for customers and Association staff; organizes and maintains various administrative, confidential, reference, imaging, and follow-up files to support  program(s).
  • Administer association’s registration for various events. 
  • Operates a variety of standard office equipment, including job-related computer hardware and software applications, copiers, facsimile machines, multi-line telephones, and; may operative other department-specific equipment.
  • May be assigned administrative support duties across multiple departments.
  • Performs other duties as assigned.
  • Reads and demonstrates an understanding and adherence to CSBA values, policies, and practices.
  • Demonstrates respect, honesty and professionalism at all times.
  • Adheres to an established work schedule and the organization’s timekeeping practices.

 

QUALIFICATIONS

Knowledge of:

  • Organization and function of non-profit organizations, boards, and commissions; the mission and values of the CSBA.
  • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
  • Modern office administrative and secretarial practices and procedures, including the use of standard office equipment.
  • Principles and practices of business letter writing, report formatting and preparation, data collection, information management, record keeping principles and procedures, and business mathematics and statistical techniques.
  • Modern office management practices and methods, including use of standard office equipment, computer equipment and applications, including word processing, spreadsheet applications, report writing and business correspondence/writing.
  • English usage, grammar, spelling, vocabulary, and punctuation at a highly proficient level.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Association staff.

Ability to:

  • Understand the organization and operation of the Association and of outside agencies as necessary to assume assigned responsibilities.
  • Perform responsible application of specialized program-related knowledge to support organizational unit with accuracy, speed, and general supervision; interpret, apply, and explain administrative and departmental policies and procedures; provide customer service for program-related inquiries and related requests.
  • Diagnose and troubleshoot event set up and registration issues.
  • Effectively use English to communicate in person, over the telephone, and in writing.
  • Proficiently proofread and edit association communications.
  • Compose correspondence and reports independently or from brief instructions; provide research, analysis, and summarize findings; make accurate mathematical, financial, and statistical computations; enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
  • Apply knowledge and demonstrate critical thinking skills, lead and coordinate various projects involving participation of other departments; organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.

SUPERVISORY RESPONSIBILITIES

  • This position has no supervisory responsibilities.

EDUCATION & EXPERIENCE

  • Any combination of training and experience equivalent to an associate degree or higher with major coursework in business administration, management, finance, accounting, or related field with three (3) years of progressive, responsible administrative experience, preferably in education, legislative, or other non-profit settings.  Experience providing administrative support to management, coordinating meetings, and planning special programs or events is desirable. 

ENVIRONMENTAL ELEMENTS & PHYSICAL DEMANDS

  • Employee works in a primarily sedentary office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
  • Employee is personally responsible for following health and safety guidelines, instructions, and policies.
  • Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and computer screen, and hearing and speech to communicate in person, and over the telephone; must be able to bend, stoop, kneel, reach, push and pull drawers open and closed in the execution of duties.
  • Must be able to sit at computer for long periods of time and have the dexterity to access, enter, and retrieve data using a computer keyboard or calculator, and operate standard office equipment.
  • Employee must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds, hand truck available to assist.
  • May work occasional overtime, evenings, nights, weekends, and holidays for activities that are required to be done after-hours.
  • Limited vacation during peak periods. 

LICENSES & CERTIFICATIONS

  • Possession of, or ability to, obtain a valid California Driver’s license by time of appointment.

Administrative Specialist, Member Services

Full-time
California School Boards Association
Until Filled
jobs@csba.org

Brief Description

Under the supervision of the Assistant Executive Director, Member Services, performs a variety of responsible and complex administrative, technical, and secretarial duties. Acts as the liaison with other departments, staff, outside agencies, and the general public. Handles inquiries both in-person, on the phone, and via e-mail.  Provides information and assistance according to established procedures. Provides computer support, photocopying, filing, mailing, and other clerical duties to support the department. Good judgment is required to plan, prioritize, and organize diversified workload. Relies on experience and judgment to plan and accomplish goals.

 

Requirements

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Provides administrative support to department activities; composes, types, edits, and proofreads a variety of documents; assists in developing agendas; attends meetings; takes, transcribes, and distributes meeting minutes; follows-up on after-action items; prepares programs and brochures; formats PowerPoint presentations, etc.
  • Ensures all documents meet established CSBA and department standards. 
  • Collaborates with staff from other departments on projects and assignments.
  • Answers incoming telephone calls for the department, screens calls, and refers to proper person for action; assists directly with routine inquiries within CSBA and department policy.
  • Maintains department calendar.
  • Updates website content.
  • Assists with the planning, coordination, and production of meeting, events, and webcasts.
  • Coordinates location, food, transportation, accommodations, and presentation arrangements for events as appropriate.
  • Establishes, maintains, tracks, and enters data into a variety of management information systems, including maintain physical and electronic files for the department.
  • Assists with the creation, execution, and data analysis of surveys.
  • Generates status reports and checklists as appropriate.
  • Receives sorts, date stamps, and distributes incoming mail as appropriate.
  • Maintains office supplies and orders replacements as needed.
  • Maintains budget related coding, copying and filing of invoices as needed. Monitors activities related to the department budget.
  • Uses and operates standard office equipment.
  • Travels throughout the state of California as needed.
  • Coordinates printing, receipt of, and tracking of printed materials; monitors and tracks marketing pieces.
  • May be assigned administrative support duties across multiple departments.
  • Promotes the mission and values of the Association through portrayal, living, modeling, and exhibiting the Association’s values of integrity, collaboration, excellence, accountability, innovation, respect, and service; uses tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines; establishes, maintains, and fosters positive and effective working relationships with those contacted in the course of performing duties and responsibilities.
  • Performs other duties as assigned.
  • Reads and demonstrates an understanding and adherence to CSBA values, policies, and practices.
  • Demonstrates respect, honesty and professionalism at all times.
  • Adheres to an established work schedule and the organization’s timekeeping practices.

QUALIFICATIONS

Knowledge of:

  • Organization and function of non-profit organizations, boards, and commissions; the mission and values of the CSBA.
  • Administrative principles and practices of business letter writing, report formatting and preparation, data collection, information management, record keeping principles and procedures, and business mathematics and statistical techniques.
  • Special events planning and coordination.
  • Applicable local, state, and Federal laws and policies.
  • Computer applications related to the work, including word processing, database entry and management, spreadsheet applications, and calendaring/scheduling programs.
  • English usage, grammar, spelling, vocabulary, and punctuation.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Association employees.

Ability to:

  • Understand the organization and operation of the Association and of outside agencies as necessary to assume assigned responsibilities.
  • Perform responsible application of specialized program-related knowledge to support organizational unit with accuracy, speed, and general supervision; interpret, apply, and explain administrative and departmental policies and procedures; provide customer service for program-related inquiries and related requests.
  • Compose correspondence and reports independently or from brief instructions; make accurate mathematical, financial, and statistical computations; enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
  • Apply knowledge and demonstrate common sense & good judgment, critical thinking skills, lead and coordinate various projects involving participation of other departments; organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical deadlines.
  • Use English effectively to communicate in person, over the telephone, and in writing.

SUPERVISORY RESPONSIBILITIES

  • This position has no supervisoryresponsibilities.

EDUCATION & EXPERIENCE

  • Any combination of training and experience equivalent to an associate degree or higher with major coursework in business administration, management, finance, accounting, or related field with three (3) years of progressive, responsible administrative experience, preferably in education, legislative, or other non-profit settings.  Experience providing administrative support to management, coordinating meetings, and planning special programs or events is desirable. 

ENVIRONMENTAL ELEMENTS & PHYSICAL DEMANDS

  • Employee works in a primarily sedentary office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
  • Employee is personally responsible for following health and safety guidelines, instructions, and policies.
  • Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and computer screen, and hearing and speech to communicate in person, and over the telephone; must be able to bend, stoop, kneel, reach, push and pull drawers open and closed in the execution of duties.
  • Must be able to sit at computer for long periods of time and have the dexterity to access, enter, and retrieve data using a computer keyboard or calculator, and operate standard office equipment.
  • Employee must possess the ability to lift, carry, push, and pull materials and objects weighing up to 50 pounds, hand truck available to assist.
  • Work occasional overtime, evenings, nights, weekends, and holidays for activities that are required to be done after-hours. 
  • Employee may be required to travel throughout the state of California.
  • Limited vacation during peak periods.

LICENSES & CERTIFICATIONS

  • Possession of, or ability to, obtain a valid California Driver’s license by time of appointment.

Director, Trainings

Full-time
California School Boards Association
Until Filled
jobs@csba.org

Brief Description

Under the direction of the Assistant Executive Director, Member Services, oversees, develops and implements workshops and online modules, programs, projects and activities designed to enhance content, enhance the membership experience, and services with CSBA. Establishes a strong focus to bring current & relevant education content to membership programs within the Association.  The Director leads the development, planning and management of the Association’s strategic training plan, member educational programs, and how the Association delivers these trainings. Independently; overseeing the work of assigned staff; leading the development of training content; creating training promotion and materials development.  Will conceptualize content to the identified audience and create, design and provide content for topical and relevant e-learning and in-person workshops. Responsibilities include research and evaluation, program surveys, metrics, content development, oversee vendor and member relations. Collaborates and partners with Association members, partners, and CSBA Staff.

 

Requirements

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Plans, manages, and oversees the daily functions, operations, and activities of assigned department, division, program, or service.
  • Participates in the development and implementation of goals, objectives, policies, and priorities for assigned area; recommends within policy, appropriate service and staffing levels; recommends and administers policies and procedures. Including participation in the selection process, training, and evaluation of staff.
  • Manages and participates in the development and administration of the department’s annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
  • Contributes to the Association’s organization and strategic development goals and objectives and overall agenda and direction by developing and applying subject matter expertise in assigned areas; develops short- and long-range plans that support and impact the strategic direction of the Association; serves on Association leadership teams.
  • Provides leadership while assisting or facilitating meetings of all levels of stakeholders.
  • Provides overall project management including; broad scope of correspondence for trainings, particularly in communication with Association members, CSBA staff, and committees, marketing copy, proofing, reviewing, formatting, and editing
  • Standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and makes recommendations for implementation.
  • Consult with both internal and external statewide content area experts and maintain knowledge and understanding of a wide range of training methods, techniques and formats.
  • Participates in and makes presentations to the Board of Directors and a wide variety of committees, and boards; performs review of matters in areas of expertise pertaining to the various committees and boards.
  • Maintains and directs the maintenance of working and official departmental files.
  • Monitors changes in regulations, and technology that may affect Association or departmental operations; implements policy and procedural changes as required.
  • Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the Assistant Executive Director.
  • Attends and participates in professional group meetings; stays abreast of new trends and innovations in education; researches emerging topics and enhancements and their applicability to Association needs.
  • Performs other duties as assigned.
  • Lead the educational content in developing the trainings and selecting instructors, and professional development sessions.
  • Set the full agenda for the Association’s member education training, including program, activities, content, and delivery.
  • Manage the Learning Management System, including implementation, content management and support, and policies and practices.
  • Ensure that effective training tracks are in place for members.
  • Implement program management tools to evaluate and track specific program outcomes.
  • Works closely with key vendor and internal CSBA departments to ensure all needs are understood and met.
  • Collaborate and coordinate with teams and individuals internal and external to CSBA, including sponsors and other partners
  • Work with the CSBA Communications Team on outreach and publications.
  • Travel throughout the State of California for training related business.
  • Reads and demonstrates an understanding and adherence to CSBA values, policies, and practices.
  • Demonstrates respect, honesty and professionalism at all times.

 

QUALIFICATIONS

Knowledge of:

  • Administrative principles and practices, including goal setting, program development, content development, implementation, and evaluation, and project management; supervision of staff, either directly or through subordinate levels of supervision
  • Learning Management Systems
  • Website design, HTML, layout-Articulate or compatible.
  • Principles and practices of budget development and administration, including general principles of risk management related to the functions of the assigned area.
  • Principles and practices of employee supervision, either directly or through subordinate levels of supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
  • Organization and management practices as applied to the development, analysis, and evaluation of projects, programs, policies, and operational needs of assigned functional area.
  • Principles and practices of contract management.
  • Recent and on-going developments, current literature, and sources of information related to assigned duties.
  • Knowledge of K-12 topics at the District and County Office of Education level
  • Record keeping principles and procedures.
  • Modern office practices, methods, and computer equipment and applications related to the work.
  • English usage, grammar, spelling, vocabulary, and punctuation.
  • Techniques for effectively representing the Association in contracts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
  • Techniques for providing a high level of customer service by effectively dealing with members, partners, and Association Staff.

 

Ability to:

  • Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas.
  • Provide administrative and professional leadership and direction for the department and the Association.
  • Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner.
  • Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility.
  • Select, train, motivate, and evaluate the work of staff and train staff in work procedures.
  • Evaluate and develop improvement in operations, procedures, policies, or methods.
  • Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
  • Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
  • Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of programs and administrative activities.
  • Conduct effective negotiations and effectively represent the Association and the department in meeting with governmental agencies, contractor, vendors, and various businesses, professional, regulatory, and legislative organizations.
  • Conduct complex research projects, evaluate alternatives, make sound data-driven recommendations, and prepare effective technical staff reports.
  • Establish and maintain a variety of filing, record keeping, and tracking systems.
  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
  • Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of performing duties and responsibilities.

 

SUPERVISORY RESPONSIBILITIES

  • This position may be required to manage and direct other staff, with the responsibility of overall direction, coordination, and evaluation of those roles.  This position will carry out supervisory responsibilities in accordance with the organization's policies and all applicable laws.  Overall responsibilities of this position include, but may not be limited to, interviewing, training, timekeeping and wage & hour management, planning, assigning, and directing work, appraising performance, rewarding and disciplining employees, and addressing and resolving complaints.

 

EDUCATION & EXPERIENCE

  • Any combination of training and experience equivalent to a bachelor’s degree or higher with major coursework in business administration, public administration, finance, education, government, legal or political sciences, or related field and five (5) years of increasingly responsible experience in assigned area of responsibility, including two (2) years of supervisory and/or administrative experience. 

 

ENVIRONMENTAL ELEMENTS & PHYSICAL DEMANDS

  • Employee works in a primarily sedentary office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
  • Employee is personally responsible for following health and safety guidelines, instructions, and policies.
  • Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and computer screen, and hearing and speech to communicate in person, and over the telephone; must be able to bend, stoop, kneel, reach, push and pull drawers open and closed in the execution of duties.
  • Must be able to sit at computer for long periods of time and have the dexterity to access, enter, and retrieve data using a computer keyboard or calculator, and operate standard office equipment.
  • Employee must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds, hand truck available to assist.
  • Must be able to travel overnight on occasion throughout the state of California.
  • Must have the dexterity and mobility to facilitate or present information to a group, access, enter, and retrieve data using a computer keyboard or calculator, and operate standard facilitation equipment.
  • Frequent travel throughout the state of California. 

 

LICENSES & CERTIFICATIONS

  • Possession of, or ability to, obtain a valid California Driver’s license by time of appointment.

Human Resources Generalist

Full-time
California School Boards Association
Until Filled
jobs@csba.org

Brief Description

Under the general supervision of the Human Resources Manager, the HR Generalist is responsible for the execution of Human Resource (“HR”) activities for the Association that support and build a highly engaged staff that is challenged and aligned with the CSBA’s values. This position provides support to the Association through recruitment and general human resources functions.  This position supports the overall business objectives of the company by providing timely and effective recruitment and professional human resources services.  Position has a certain degree of creativity, independent judgement and latitude. 

 

Requirements

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Interact with all organizational levels within, and external to, the Association to ensure human resource functions are effectively executed and the capacity and capabilities of the Association are utilized and developed to support the strategic objectives and growth of the Association.
  • Manage the workforce planning and recruitment processes, including but not limited to, job description management, full-cycle recruitment, interviewing, assisting with candidate selection, on-boarding of new team members, succession and exit planning.
  • Assist the HR Manager with coordinating and maintaining professional development programs by identifying knowledge, skills, abilities and experiences needed to support department and organizational needs and support the strategic growth of the Association.
  • Assist the HR Manager with coordinating the Performance Management process and program.
  • Coordinate and manage the Employee Recognition Program.
  • Manage and promote staff engagement through events including, but not limited to, team building, achievement celebrations, All Staff meetings, and other staff activities.
  • Assist with development and management of the HR annual budget.
  • Coordinate and manage HR services with HR Manager for compensation, benefits, HR policies, and HRIS.
  • Ensure accurate data management for the Association, managing the HRIS, legal auditing and compliance.
  • Seek continual improvement opportunities for HR processes and procedures.
  • Assist with payroll and timekeeping administration, reviews, analyzes, and checks for errors in HRIS.
  • Manage and process leaves of absences.
  • Verify and respond to employment verification requests; processes unemployment insurance claims.
  • Administer benefits programs, including medical, dental, vision, flexible health benefits, CalPERs retirement, optional tax-deferred savings plans, life insurance, disability insurance, worker’s compensation.
  • Assist the HR Manager with employee relation issues.
  • Assist the HR Manger with overseeing overall HR department duties and tasks as it relates to day to day operations and direction of the department.
  • Read and demonstrate an understanding and adherence to CSBA values, policies, and practices.

QUALIFICATIONS

Knowledge of:

  • Non-profit organizations, boards, and commissions; the mission and values of the CSBA.
  • HR laws and regulations and HR practices and terms.
  • Operation of the Association and of outside agencies as necessary to assume assigned responsibilities.
  • Principles and practices of business letter writing, report formatting and preparation, data collection, information management, record keeping principles and procedures, and business mathematics and statistical techniques.
  • Applicable Federal, State, and local laws.
  • Knowledge of project and/or program management, analytical processes, and report preparation techniques.
  • Knowledge of principles and practices of contract administration and evaluation; budget development and administration; and sound financial management policies and procedures.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and CSBA staff.
  • Modern office administrative and secretarial practices and procedures, including the use of standard office equipment.
  • Current recruitment and retention strategies.
  • Human resources information systems.
  • Content management systems.
  • Customer relationship management systems.
  • Principles and practices of business letter writing, report formatting and preparation, data collection, information management, record keeping principles and procedures, and business mathematics and statistical techniques.
  • Modern office management practices and methods, including use of standard office equipment, computer equipment and applications, including word processing, spreadsheet applications, report writing and business correspondence/writing.
  • English usage, grammar, spelling, vocabulary, and punctuation.

 Ability to:

  • Perform responsible application of specialized program-related knowledge to support Human Resources with accuracy, speed, and general supervision; interpret, apply, and explain administrative and departmental policies and procedures; provide customer service for program-related inquiries and related requests.
  • Compose correspondence and reports independently or from brief instructions; make accurate mathematical, financial, and statistical computations; enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
  • Apply knowledge and demonstrate common sense and good judgment, participate in and/or coordinate various projects involving participation of other departments; organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Promote and exhibit the mission, vision and values of the Association.
  • Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of performing duties and responsibilities.
  • Demonstrate Strong written and oral communication skills, including grammar, proof reading and editing.
  • Exhibit strong organizational skills with attention to detail.
  • Exhibit exceptional interpersonal skills, a focused listener.
  • Exhibit a positive attitude and a professional demeanor.
  • Handle highly sensitive and confidential information with tact.
  • Work with creativity and flexibility in a fast-paced environment.
  • Work independently as well as collaboratively with internal and external stakeholders.
  • Follow schedules, prioritize and meet deadlines.
  • Create new processes and demonstrate sound judgment.
  • Be diplomatic and resourceful.
  • Anticipate challenges and effectively resolve conflict by identifying opportunities.
  • Pro-actively manage and develop staff, managers, and teams
  • Inspire and motivate employees of CSBA

SUPERVISORY RESPONSIBILITIES

  • This position has no supervisory responsibilities.

EDUCATION & EXPERIENCE

  • Any combination of training and experience equivalent to a Bachelor’s degree or higher with major coursework in human resources, business administration, management, finance, accounting, or related field with five (4) years of  progressive, responsible administrative experience, preferably in human resources, education, or other non-profit settings. 

ENVIRONMENTAL ELEMENTS & PHYSICAL DEMANDS

  • Employee works in a primarily sedentary office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
  • Employee is personally responsible for following health and safety guidelines, instructions, and policies.
  • Occasional overnight travel to staff off-site functions.
  • Work occasional overtime, evenings, nights, weekends, and holidays for server updates and activities that are required to be done after-hours. 
  • Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and computer screen, and hearing and speech to communicate in person, and over the telephone; must be able to bend, stoop, kneel, reach, push and pull drawers open and closed in the execution of duties.
  • Must be able to sit at computer for long periods of time and have the dexterity to access, enter, and retrieve data using a computer keyboard or calculator, and operate standard office equipment.
  • Employee must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds, hand truck available to assist.

LICENSES & CERTIFICATIONS

  • Possession of, or ability to, obtain a valid California Driver’s license by time of appointment.

Senior Marketing Specialist

Full-time
California School Boards Association
Until Filled
jobs@csba.org

Brief Description

Under general supervision of the Director Marketing, plans requirements with internal customers and usher projects through the entire marketing project lifecycle.  Assist with the strategic approach, and a strong and articulate point of view on the creative output. Manages project schedules, budgets and project management resources across all work streams, identify risks and clearly communicate trade-offs, mitigation options, and recommendations to project stakeholders and the team.

 

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Partners with internal customers to ensure strategic plans are creative and successful.
  • Builds relationships with sales, marketing, public relations, and other departments and/or outside vendors to execute customer/internal communications plans.
  • Measures, records, and presents results of each initiative to Director, Marketing; recommends changes to improve effectiveness.
  • Serve as department specialist on Web, E-mail marketing and other digital marketing projects.
  • Develop, create and send e-newsletters, marketing E-mails and other online publications with text and HTML with the intent of building relationships and online rapport with event attendees, patients and individuals in the community. Identify and analyze customer demographics, preferences, needs, and habits to identify potential demand.
  • Forecast and track marketing and sales trends, analyzing collected data.
  • Completes assigned work in a timely and professional manner; meets deadlines, schedules and budgetary guidelines.
  • Oversees production of marketing materials; monitors for quality and corporate identity guidelines.
  • Provide frequent project feedback and updates as projects develop (includes flagging issues and helping to identify possible solutions).
  • Updates company website content; ensures web content is on-strategy consistent with corporate identity guidelines and updates.
  • Reads and demonstrates an understanding and adherence to CSBA values, policies, and practices.
  • Demonstrates respect, honesty and professionalism at all times.
  • Performs other duties as assigned.
 

Requirements

QUALIFICATIONS

Knowledge of:

  • Solid project management experience, ability to define projects, execute within timelines, with multiple stakeholders and proven ability to deliver projects on time and to budget
  • Experience working with partners and stakeholders at various levels with the ability to effectively influence and communicate cross-functionally with all levels of management.
  • Methods and practices applied in design and implementation of public affairs and news media print and electronic communication materials.
  • Recent and on-going developments, current literature, and sources of information related to assigned duties.
  • Modern office practices, methods, and computer equipment and applications related to the work.
  • Techniques for effectively representing the Association in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
  • English usage, grammar, spelling, vocabulary, and punctuation.

 

Ability to:

  • Identify and implement effective course of action to complete assigned work.
  • Use project management methodology in completing assigned work.
  • Edit written materials.
  • Produce neat, accurate, and quality line work.
  • Prepare clear and concise reports, correspondence, procedures, and other written materials.
  • Effectively represent the Association in meetings with education institutions, governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with the public.
  • Operate and maintain modern office equipment, including computer equipment and specialized software application programs.
  • Good judgment with the ability to make timely and sound decisions
  • Creative, flexible, and innovative team player
  • Excellent grammatical and spelling skills.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

 

SUPERVISORY RESPONSIBILITIES

  • This position has no supervisory responsibilities.

 

EDUCATION & EXPERIENCE

  • Any combination of training and experience equivalent to an bachelor’s degree or higher with major coursework in journalism, English, public affairs/relations, communications, public or business administrative, or related field with five (5) years of experience in editing and production or various forms and styles of communication and/or media programs and project similar to those administered by Association or related experience.

 

ENVIRONMENTAL ELEMENTS & PHYSICAL DEMANDS

  • Employee works in a primarily sedentary office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
  • Employee is personally responsible for following health and safety guidelines, instructions, and policies.
  • Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and computer screen, and hearing and speech to communicate in person, and over the telephone; must be able to bend, stoop, kneel, reach, push and pull drawers open and closed in the execution of duties.
  • Must be able to sit at computer for long periods of time and have the dexterity to access, enter, and retrieve data using a computer keyboard or calculator, and operate standard office equipment.
  • Employee must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds, hand truck available to assist.

 

LICENSES & CERTIFICATIONS

  • Possession of, or ability to, obtain a valid California Driver’s license by time of appointment.

Senior Policy Manual Consultant

Full-time
California School Boards Association
Until Filled
jobs@csba.org

SUMMARY

Under general direction of the Assistant Executive Director plans, organizes, oversees, coordinates, and reviews work of staff performing difficult and complex professional, technical, and administrative support related to all programs and activities of assigned department, division program, or service, including assisting with long- and short-term program, project, and service planning; coordinates assigned activities with other Association departments, officials, outside agencies, and the public; provides complex and responsible support to the Association leadership, senior management, and others in areas of expertise; and performs related work as required.

 

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Participates in the development and implementation of goals, objectives, policies, and priorities for assigned area; recommends within policy, appropriate service and staffing levels; recommends and administers policies and procedures.
  • Develops and recommends procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service deliver methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and makes recommendations to Association leadership and senior management for implementation.
  • Contributes to the overall quality of the department’s service by developing, reviewing, and implementing policies and procedures to meet district requirements and Association needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of changes.
  • Manages and oversees department projects and ensure alignment with other departments as appropriate. 
  • Participates in the development, revision, and maintenance of CSBA’s sample policy manual.
  • Serves as a liaison to employees, the public, private organizations, community groups, and government and school district officials; provides consultative services and advice on assigned areas;
  • Develops and reviews reports and other necessary correspondence related to assigned activities and services; presents reports to Board of Directors and various committees and boards.
  • Recommends modifications to assigned programs, policies, and procedures, as appropriate.
  • Attends and participates in professional group meetings; stays abreast of new trends and innovations in assigned field; researches emerging products and enhancements and their applicability to Association needs.
  • Monitors changes in laws, regulations, and technology that may affect Association or departmental operations; implements policy and procedural changes as required.
  • Performs other duties as assigned.
  • Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
  • Reads and demonstrates an understanding and adherence to CSBA values, policies, and practices.
  • Demonstrates respect, honesty and professionalism at all times.

 

QUALIFICATIONS

Knowledge of:

  • Administrative principles and practices, including goal setting, program development, implementation either directly or through subordinate levels of supervision.
  • Principles and practices of employee supervision, either directly or through subordinate levels of supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
  • Organization and management practices as applied to the development, analysis, and evaluation of projects, programs, policies, and operational needs of assigned functional area.
  • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
  • Practices of researching issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports.
  • Recent and on-going developments, current literature, and sources of information related to assigned duties.
  • Modern office practices, methods, and computer equipment and applications related to the work.
  • English usage, grammar, spelling, vocabulary, and punctuation.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Association staff.

Ability to:

  • Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas.
  • Administer complex and technical programs, projects, and services in an independent and cooperative manner.
  • Evaluate and develop improvement in operations, procedures, policies, or methods.
  • Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
  • Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
  • Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of performing duties and responsibilities.

 

SUPERVISORY RESPONSIBILITIES

  • This position may be required to manages and direct other staff, with the responsibility of overall direction, coordination, and evaluation of those roles.  This position will carry out supervisory responsibilities in accordance with the organization's policies and all applicable laws.  Overall responsibilities of this position include, but may not be limited to, interviewing, training, timekeeping and wage & hour management, planning, assigning, and directing work, appraising performance, rewarding and disciplining employees, and addressing and resolving complaints.

 

EDUCATION & EXPERIENCE

  • Any combination of training and experience equivalent to a master’s degree or higher with major coursework in education, business administration, public administration, law, public policy, finance, accounting, government, political sciences, or related field and five (5) to ten (10) years of progressive, responsible administrative experience, preferably in education, legislative, school district administration, or other non-profit settings. 

 

ENVIRONMENTAL ELEMENTS & PHYSICAL DEMANDS

  • Employee works in a primarily sedentary office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
  • Employee is personally responsible for following health and safety guidelines, instructions, and policies.
  • Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and computer screen, and hearing and speech to communicate in person, and over the telephone; must be able to bend, stoop, kneel, reach, push and pull drawers open and closed in the execution of duties.
  • Must be able to sit at computer for long periods of time and have the dexterity to access, enter, and retrieve data using a computer keyboard or calculator, and operate standard office equipment.
  • Employee must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds, hand truck available to assist.
  • Must be able to travel overnight 75% of the time throughout the state of California.
  • Must have the dexterity and mobility to facilitate or present information to a group, access, enter, and retrieve data using a computer keyboard or calculator, and operate standard facilitation equipment.
  • Frequent travel preferably by car.  Proof of insurance and a clean DMV record may be required.

 

LICENSES & CERTIFICATIONS

  • Possession of, or ability to, obtain a valid California Driver’s license by time of appointment.

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